Company Secretary

Job Description:

Internal & External
VACANCY: Secretary
Section:Thembelani Reference:508293 
Closing Date:18.05.2022Job Grading:C1
Type of employmentPermanent No of Positions 01

Your manager should be aware of and support your application. Pre-screening and psychometric evaluation may form part of the selection process. Short listed candidates will be requested to attend a panel interview. Applicants who receive no response to their applications within 14 days may consider their application for the position to be unsuccessful.

Location: North West

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The appointee should:
  • At least 3 years’ experience in a similar role within an administrative support environment.
  •  Valid driver’s license
  • NQF 5 (Higher Certificate) in Secretarial / Office Management.
  • NQF 4 (National Senior Certificate or Grade 12 or National Senior Certificate for Adults
  • Be declared medically fit for the position and environment, as determined by a risk based medical examination at the relevant Sibanye Stillwater Occupational Health Centre.
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Advantageous requirements:
  •  NQF 6 (Diploma or Advanced Certificate) in Secreterial or Office Management would be advantageous.
Key responsibilities:
  •  Coordinate and control administration effectively.
  • Minute taking at appropriate meetings and the appropriate recording of decisions
  • Type / create /print documents, presentations, etc.
  • Coordinate order processing (purchase requisitions, invoicing, service entry sheets, payments, etc.).
  • Co-ordination/ management of management team’s diaries as and when required
  • Coordinate and maintain office supply stock levels.
  • Sort, index, file and store data and information accordingly.
  • Receives, screens and directs all incoming calls to the department, handles queries if necessary and when required relays messages to members of the department and ensures that calls are returned
  • Direct courier services to the specific destinations within the Group.
  • Receive and distribute incoming mail.
  • Sort incoming and outgoing mails, inclusive of reading materials, i.e. newspapers.
  • Franking/ stamping and registering of all outgoing mails.
  • Coordinate the entire office cleaning activities and staff.
  • Allocate cleaning materials to cleaning staff as and when required.
  • Adhere to office housekeeping standards.
  • Receive and channel messages and other communications for stakeholder attention.
  • Adhere to standards and procedures related to stakeholder interactions.
  • Coordinate meeting / workshop arrangements.
  • Apply telephone etiquette.
  • Manage diary accordingly.
  • Coordinate travel arrangements (bookings, accommodation, flights, visas, etc.).
  • Actively support and meaningfully participate in the execution of the segment specific organisational development plan. This support will manifest in the targeted shift in culture as described by a valid culture assessment.
  • Align to international responsible mining principles.
  • SA PGM Operations: Enhance Together for Sustainability (eTfS) initiative.
  • US PGM Operations: Enhance together for ICCM principles
  • Maintain and comply with SHE standards within the work environment.
  • Participate in risk assessments and investigate and take appropriate action as per identified risks.
  • Ensure adherence to all company policies and procedures.
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SHE Management:

  • Instil a culture of SHE leadership within the department.

Quality Management System (QMS):

  • Maintain department’s documents.
  • Comply with requirements of the Quality Management System
  • Provide coaching and on-the-job training to reporting staff.
  • Manage performance and development of reporting staff.
  • Ensure fair work allocation for team members.
  • Inspire team members towards high performance.
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How To Apply:

Interested parties should complete and submit the standard job application form using the link below:

Internal                              : http://www.careers.sibanyestillwater.com/ci/en/listing/

External                             : http://www.careers.sibanyestillwater.com/cw/en/listing/

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NB: Kindly note that the HR personnel at the operations should assist internal applicants to apply should they need assistance.

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