Legal Aid SA: Supply Chain Manager – Tender Officer

Job Description:

REF: SCM-TO/NO/05/04/2022

TENDER OFFICER                                        

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INTERNAL AND EXTERNAL ADVERTISEMENT

NATIONAL OFFICE

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 13 consecutive years. We offer an exciting Employment Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Braamfontein.

KEY OUTPUTS

To manage demand and compliance within the Legal Aid SA SCM Unit through facilitation of the development of the procurement plan, leading the development of specifications, ensuring compliance with all relevant legislative frameworks and facilitation of the specifications committee.

  • Meeting with Cost Centre Managers to establish procurement needs as directed by their operational plans.
  • Prepare Tender status reports and expected timelines on a regular basis as and when requested.
  • Liaise with the User Department on an ongoing basis with respect to Tender requirements and Tender status.
  • Correspond with vendors in conjunction with the Tender process as required, i.e., non-disclosure agreements, confirmation of interest, et cetera.
  • Assemble and maintain internal procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions.
  • Maintain tender files and compliance with various inputs to submit a more competitive bid document.
  • Follow successful acquisitions through to completion and arrange their archiving upon Tender completion.
  • Conduct market analysis and historical expenditure on all procurement-related activities.
  • Ensure compliance with National Treasury, Legal Aid SA policies and internal controls on all SCM processes.
  • Report to internal and external stakeholders on the actual spending against the approved budget.
  • Facilitate negotiations process with potential service providers to ensure value for money is obtained in the procurement process.
  • Ensure service providers are appointed in line with the approved budget in procurement.
  • Ensure the SCM system is cost-effective and implement processes to mitigate potential fruitless, wasteful, irregular and unauthorised expenditure.
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Skills and Knowledge:

  • Project management skills and knowledge to analyse and interpret laws and regulations that govern procurement is highly required.
  • Organisational and administration skills; quick and innovative thinking.
  • Presentation skills (verbal and written, writing skills ) and good communication skills.
  • Problem-solving analysis.
  • Basic knowledge of accounting.
  • Computer literacy.
  • Integrity and the ability to deal with confidential information are essential.
  • Financial management skills.
  • Planning and organising skills ability.
  • Efficient and accurate with attention to detail.
  • Assertiveness.
  • Negotiations.
  • Ability to initiate processes for the benefit of Legal Aid SA.
  • Ability to communicate at any level of the organisation.
  • Client service orientation.
  • Knowledge of dealing with Treasury regulations and requirements.
  • Knowledge and understanding of the PFMA Act, PPPFA Act and B-BBEE Act.
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COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED      

  • A minimum of 2 years experience in a similar position is a requirement as well as strong experience in implementation of the PPPFA, PFMA, Treasury regulations as well as a general understanding of B-BBEE Act requirements in line with procurement compliance.
  • Three-year Degree/National Diploma in Supply Chain Management or related or relevant.
  • Experience that would assist the incumbent in driving a service excellence mindset.
  • Experience in strategic and business planning and monitoring and reporting.
  • A sophisticated collaborative style is advantageous.
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Basic Salary: R261 372 plus benefits per annum (Level 7)

How To Apply:

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 28 April 2022, quoting the reference number SCM-TO/NO/05/04/2022 in the subject line to Recruit@legal-aid.co.za or apply online at www.legal-aid.co.za 

Enquiries to Siphesihle Molefe, Tel: 011 877 2000

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer /promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

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