Industrial Development Corporation Ltd: Administrative Coordinator

BACKGROUND
The Partnership Programme Department is established to enhance industry and project development and leverage funding and development of partnerships by:
• Managing and administering existing funds that finance existing and new projects;
• Developing partnerships for new funds to support IDC strategies in Industry and Project Development; 
• Managing and supporting programmes from government and private sector which support industry and project development e.g. Social employment, SEZs, township and other development programmes;
• Provide developmental support during project and deal development; and,
• Ensuring/facilitating inclusivity and sustainability during implementation.

Location: Sandown Office – Sandown, GP

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JOB PURPOSE
Purpose of the position is to coordinate administrative matters relating to department activities including funds managed, in an efficient, effective, timeous and accurate manner.

REPORTING RELATIONSHIP

The Administrative Coordinator will report to the Programme Manager

MAIN DUTIES AND RESPONSIBILITIES 
Administrative Coordinator duties include, but are not limited to :
 •Coordination of administrative functions, the preparation for meetings, drafting of minutes/resolutions, instructing payments, undertaking periodic risk reviews;
 •Maintenance of drawdown/disbursement trackers;
 •Preparation and maintenance of documentation relating to transactions;
 •Preparation/overseeing the preparation of meeting packs including arranging and assisting at meetings (minute management and follow up on matters arising);
 •Preparation and processing of payment instructions;
 •Circulating monthly fund management accounts;
 •Monitoring and management of fund accounting operations; 
 •Generating routine financial and other reports;
 •Working with Auditors to execute annual financial audits;
 •Managing cash flow and expenses;
 •Maintenance of accurate records of all fund transactions;
 •Responding to fund accounting inquiries in a timely and professional fashion;
 • Coordination of month-end account closings and reconciliations;
 •Analyzing funding issues and suggest corrective/remedial actions;
 •Reviewing audit documents and financial statements for any discrepancies;
 •Following company policies and procedures to ensure professional operations;
 •Assisting in new fund start-up activities and reviewing expense budget for new funds;
 •Providing a high standard of professional customer service for existing and potential clients;
 •Ensuring all transactions pertaining to the management of the clients’ affairs are executed in a timely and efficient manner;
 •Liaising with external parties in respect of Departmental business;
 •Developing and maintaining relationships with internal departments to timely and effectively support the Department’s activities;
 •Communicating effectively with all levels of management, other departments, business areas and clients;
 •Maintaining accurate data for all client enquiries;
 •Following up on client correspondence such as letters, faxes, emails, client telephone calls;
 •Maintaining comprehensive and up to date client, business and transaction records on interaction with clients at all times;
 •Documenting filings, update client information on relevant internal systems;
 •Arranging and attending calls/conference calls to assist clients and compile, draft and distribute minutes of meetings;
 •Maintaining SAP system;
 •Ensuring compliance with internal systems, procedures and processes; and,
 •Inputting data in respect of transactions on SAP and to make optimum use of the technology when/where required.
 Job Requirements

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QUALIFICATION REQUIREMENTS
 • A Relevant Degree/3 year Post Matric Qualification.

KNOWLEDGE AND EXPERIENCE REQUIREMENTS
 •At least 5 years experience  in fund administration;
 •Experience with SAP system, Microsoft Outlook, Word, Powerpoint and Excel;
 •A good understanding of IDC’s administration processes; and,
 •Experience in a fund management environment will be an advantage

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TECHNICAL/FUNCTIONAL COMPETENCIES 
• Experienced as fund administrator;
• Knowledge of grants management;
• Knowledge of varying fund types and SAP maintenance thereof;
• Familiarity with IDC systems and processes;
• Ability to manage independently;
• Ability to work well with others;
• Financial skills;
• Administrative skills;
• Effective Communication;
• Planning and organising;
• Report writing skills; and,
• Results and solution orientated.

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BEHAVIOUR COMPETENCIES
• Presentation and communication skills;
• Stakeholder management/client care skills;
• Relationship Building and Networking skills;
• Attention to detail; and,
• Ability to work in a team or independently.

How To Apply:

Click Here To Apply…

Closing Date: 4 April 2022

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