Community Schemes Ombud Service: Project Coordinator

REF: CSOS/PCO/02/2022

JOB INFORMATION

JOB REF: CSOS/PCO/02/2022

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JOB TITLE: PROJECT COORDINATOR: HEAD OFFICE

Date Published: February 8, 2022

Closing Date: February 21, 2022

JOB DESCRIPTION

The Community Schemes Ombud Service Act (Act 9 of 2011) was promulgated on 11 June 2011 and provides for the establishment of the Community Schemes Ombud Service (“CSOS”) as a public entity. The CSOS has been classified as a Schedule 3A Public Entity in terms of the Public Finance Management Act (Act No.1 of 1999) (PFMA).

JOB REQUIREMENTS

This position will be reporting to the Chief Information Officer.

Requirements

• 3 Year B Degree/Diploma in Information Technology / Project Management or Equivalent (NQF Level 6).
• A post graduate diploma / degree would be an added advantage.
• A total of 5 or more Years working experience in an IT project management office, 3 of which must be at supervisory level, and 2 of which must be managing at least one project.
• Project management qualification will be an added advantage.

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Key Performance Areas

• Monitoring the daily progress of projects.
• Providing detailed updates to project managers or other stakeholders.
• Ensuring team members have the supplies and resources they need to complete their assigned tasks on time and within their budget limits.
• Organizing reports, invoices, contracts, and other financial files for easy access.
• Planning meetings and organizing project logistics.
• Performing billing and bookkeeping tasks.
• Ordering necessary office supplies.
• Maintain a register of Projects.
• Document all project related meetings and workshops.
• Develop and implement projects coordination and communication plan.
• Review project performance in line with agreed targets.
• Identify and document project risks and develop and implement risk mitigation plan.
• Comply with all reporting tools in the unit.
• Prepare regular reports.
• Conduct risk assessment.
• Apply project management principles.
• Document the status of the project.
• Conduct project compliance reviews to ensure compliance with CSOS Project Management Framework.
• Work with various members of the project team and the client to develop a timeline, create schedules, and oversee progress to make sure goals are met on time.
• Organizing contracts, financial files, reports, and invoices, and performing administrative duties such as ordering office supplies, bookkeeping, and billing.
• Responsible for coordinating and attending meetings, as well as developing project plans.
• Keep up to date with new developments and changes in own field and within CSOS.
• Share new information and best practice trends with colleagues.
• Proactively introduce improvement opportunities in line with best practice to optimise organisational success.
• Partner with management to optimise productivity and teamwork effectiveness.
• Maintain ownership for own work, performance management and development.
• Maintain open and honest communication.
• Engage in problem solving and continuous improvement processes to optimise output of the area.
• Demonstrate visible ownership of business wide initiatives impacting on area of accountability.

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Enquiries: Mr. Minkateko Shipalane & Ms. Selloane Makau, Human Resources Administrator, tel. (010) 593-0533.

How To Apply:

Background checks on the preferred candidates will be conducted prior to an appointment.

Applications, including a covering letter and accompanied by a CV and certified copies of qualifications, must be addressed to the Executive Manager: Corporate Affairs, Mr. Lesiba Seshoka and e-mailed to: recruitment5@csos.org.za

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CLOSING DATE: 21 February 2022.

Applicants who do not receive any response within 4 weeks of the closing date must regard their applications as unsuccessful.

People with disabilities are encouraged to apply.

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